Collapse POST File

This feature will reduce the number of entries in the general ledger posted transaction file (the “POST” file) by collapsing transaction detail in accounts that have been changed from "batch post no" plus "batch post yes".

Batch post accounts are designated in Account by setting the Batch Post fields to yes. The transaction detail is retained in a separate batch file and may be accessed in Transactions by Journal List.

Collapse POST File works by summarizing account transactions for a single day into one transaction by journal transaction type.

1. At the From Date field, enter the beginning date to begin collapsing the POST file.

2. At the To Date field, enter the ending date to end processing.

3. The system will respond with “Begin consolidation for selected dates? No/Yes."

• If you select no, the system will leave this option without affecting the POST file. 
• If you select yes, the system will begin the account consolidation within the range of dates you specified.

A message line will appear that displays the account number of the account that was changed from "batch post no" to "batch post yes" if there is transaction history for the date range entered

Note: Depending on your system speed, this procedure could take up to several minutes to complete.

Important: Before you execute this option, be sure that you are the only user in the system and on the network. See Concurrent Users to confirm you are the only user logged into the system. The Collapse Post File must have exclusive use of the post and batch files.

Security Required : System - System Maintenance